Cleveland Bradley County Public Library
Meeting Room Policy

The Cleveland Bradley County Public Library is operated by the City and County government.

Meeting room space is primarily for library affiliated groups and nonprofit organizations and is provided and available on a first come, first served basis with no room charge. Donations are always appreciated. Priority is given to library sponsored events. Prior to its first meeting, an application must be completed by any group requesting to use the facility. The application is available online here. For more information, call the Library’s administrative office at (423) 472-2163 extension 110.

Again, providing meeting room space for library sponsored events will take first priority with meeting space. The following guidelines and policies are an attempt to provide fair access to the meeting room space for non-profit groups. Permission to use library facilities does not constitute an endorsement of or agreement with a group’s purpose, activities or views. The Director and the Board of Director’s maintain the right to refuse any group from using the facility.

• • • Room available to the public: Cleveland Bradley Community Room, seating up to 90; the Flex Space Meeting Room, seating up to 20; the Hiwassee Room, seating up to 6; and the History Branch parlor, seating up to 10. Wi-Fi access is available for those scheduled to use rooms.
    • Groups are responsible for their own room setup. If furniture is moved, please return to the original configuration.
    • If the Hiwassee Room is not scheduled, it is available for “walk-ins” on a first-come, first-served basis. An application must still be completed before use. An application can be picked-up at the Non-Fiction Service Desk or can be completed online.
    • Permanent reservations are not accepted (e.g. for the third Tuesday of every month) except for library-affiliated organizations. Non-library groups cannot schedule more than four months in advance.
    • All meeting room space is available during regular library operating hours and must be vacated fifteen minutes prior to library closing.
    • No private birthday parties, receptions, or private events are permitted.
    • Food and non-alcoholic drinks (clear color preferred) can only be served in the Cleveland Bradley County Community Room. If drinks are being served to children, no open drink containers should be used. CLEAN UP IS REQUIRED. Charges may be incurred for any damages to the facility or for failure to clean-up the room.
    • No dirty dishes or containers are to be left in the kitchen or tabled areas.
    • Each group is responsible for its own clean-up supplies such as dish soap or paper towels.
    • If the room is used for crafts, please use materials/supplies that will not stain carpet or upholstery.
    • No tobacco use of any kind is permitted on premises. No alcohol use of any kind is permitted on premises.
    • All personal property will be expected to be removed from the room after the meeting.
    • No items shall be taped or tacked to walls.
    • Meetings with the chief purpose of the displaying of items for the promotion of items or services for sale will not be permitted. Selling or advertising products or services of any kind is not permitted. Personal business ventures are not allowed without prior consent of the Library Director.
    • Except for library-affiliated functions, no admission may be charged to the public attending such as classes, etc.
    • Groups can bring in their own AV equipment or have the option to use the library’s equipment.
    • A library representative must be allowed to enter the room at any time as deemed necessary.
    • Failure to abide by the rules may result in future denial of the group for future meetings. A fee for damages or failure to leave a meeting room in its original condition will be assessed.

PLEASE NOTE: Your meeting room reservation is not secured until you have confirmation from Library staff.

The Meeting Room Policy and Application are available at the Circulation Desk or by simply clicking the button below.